Meadows Board Meeting

August 25, 2008

Board Members: Audrey Irwin, Richard Leddon, Dee Perry, Curt Corrigan, Louie Beaupre, Ann Goldfarb, Doug Peterman

Staff: Kjersten Buzek

Members in attendance: Jeannie Cleveland, Jack Simpson, John Miller, Jim Kasic, Kathy Spines, Jim Goldfarb, Marty Kinsley

Meeting called to order

Review of July Minutes

Several members of the board requested additional time to review the minutes. They will be approved via email.

Member Participation

Time allotted for member participation –

No major topics were brought up for discussion.

New Business

GM Report

Dee and KJ have been meeting weekly to continue the QuickBooks cleanup. KJ presented a Profit and Loss Comparison of January – August 2007 vs. 2008. The increase in revenue is due to the new tennis structure implemented this year. The dues are down a bit due to the increase in members moving to the Senior category. KJ suggested that as we move more members to the Senior category, we add more juniors for balance. We need to review the membership structure and do some reclassifying.

Two CU students, Kit and Zach, presented 2 landscaping presentations to the Board and members. Discussion and questions followed. Several people were concerned about snow removal for the platform tennis courts. Due to water issues it appears more realistic that the Meadows could add only 1 additional platform court in the future instead of 2. The next step in the project is to take down the fence and shed and start getting bids for the landscaping. A landscaping committee is being put together to review our options.

Tennis & Platform

The City of Boulder brought up some issues around the run off area with the 2 new tennis courts. We need to have further discussions but may incur additional costs with the project. Given the change Richard suggested we install soft courts instead of hard and provided the Board with pros and cons. The additional cost implemented by the City to install hard courts basically now equals out the cost of the soft courts. The membership would benefit as the soft courts are much easier on the body allowing for longer play time. However, the courts would have to be maintained yearly. Richard raised the motion to install soft courts instead of hard. Louie seconded the motion. 6 in favor. 1 abstention. The motion passed.

Swim

The swim team season has come to a close. We are in the process of gathering feedback from all areas before we move forward with planning for 2009. Audrey and KJ met with Nat and JD and obtained feedback on the season from their perspective. KJ had discussions with the age group coaches, and Audrey received a document from them with details of their feedback. A survey has been placed on the swim team web page for parents and swimmers to use to provide their thoughts and recommendations as well. The next steps will be to review all the input and determine areas for which we need to do planning. Several committees will be put together to work this fall and winter.

Social

The end of the year party is fast approaching. The caterer is requesting a minimum of 50 attendees. We are currently at 45.

Oktoberfest is set for September 27.

Facility

Discussions with various vendors for the indoor courts have been taking place. It will take a few weeks to get all the answers back. The biggest issue appears to be regarding the firewall structure. Because the clubhouse is within 8 feet of the tennis structure, a firewall may be required. This needs to be clarified shortly so vendors can be informed of the requirements.

We have started reviewing the loan options with the bank.

A general contractor will be hired to manage the project, and board members and KJ will work with the general contractor. Richard put together a project structure illustrating the major players and reporting structure.

Next Meeting:

October 1, 6:00 at the Meadows Club

2009 Annual Meeting October 30, 7:00 at the Meadows Club

Meeting Adjourned.