Meadows Board Agenda
January 22, 2008
7:00 p.m. @ Dee
Perry’s House
· Attendance: Audrey, Dee, Ann, KJ, Steve, Richard, Curt, Louie
· Send KJ December minutes
· Send out November minutes
· December minutes approved
· Started brainstorming dates for club events
· Events and dates will be posted and communicated to the club at a later date
· Curt provided us with an updated project plan for the club
· Platform Application Update
We will set up a neighborhood meeting to discuss the plan (2nd court, add lights to both courts). A meeting will be scheduled after the board decides if we should move forward with any indoor tennis court proposals so that both topics can be discussed during one meeting.
Next month Curt will bring a budget for platform tennis improvements
· Swim Committee Update
Audrey and Steve met with KJ today to discuss the swim program; head coach. They hope to have a timeline for personnel hiring by the next meeting. We will send out an email to member on finding a coach. KJ is spreading the word and building the network.
We are moving forward with picking a new swim team suit and should have that completed in February
· KJ’s new email is kjbuzek@gmail.com
· Tennis Committee Update
The tennis committee met with KJ and Doug
A note was sent out requesting volunteers to help with Junior Tennis program. We got about 15 responses
Next step is to set up a meeting to define the program
Doug and KJ have advertised for a tennis coordinator
We discussed maintenance requests for the courts (to have it done before the season)
All billing for tennis will come through the club and then we will pay Doug
KJ will write up a contract for Doug; Ann would like to approve.
We need to have an off-line discussion about setting up billing
Next month Richard will bring tennis improvements proposals
· Transition Team
Swim and tennis committees have met with KJ
Accounting – transition is done but Dale is still doing the billing until the end of the month
KJ has keys to the facility
A facility walk through with Louie, KJ, and Dale will happen over the next weeks
Need to determine final transition
We will keep the P.O. box as an interim solution, but will consider having a slot with a lock box in the future
Audrey is moving forward with the hardware and software needs. 2 laptops and a printer were purchased to date.
· Dale’s Compensation plan
Dale will receive and hourly rate with employee status
· Plan a Saturday meeting in late February/ March for strategic planning
· Dog Walkers not cleaning up after their dogs…..thoughts?
We would like to put up a sign to clean up after your dog. KJ will look into the cost.
· KJ’s thoughts, comments!
We agreed that we are willing to hire from within the Meadows for the open positions.
Audrey will put out an email regarding hiring head coach and tennis coordinator
KJ’s general office hours in February will be 10-2
Discussed the need to investigate Doug’s employment status. We may need to make him an employee. KJ will investigate with Anne.